Frequently Asked Questions:

1. How long will it take to have my contract signed?
   • It takes about 7 to 14 working days
2. I am doing a project that would take a month to complete, do I still need a contract?
   • Yes, the University requires a contract for every externally funded project.
3. I am only getting R10, 000 can I sign the contract?
   • No, only authorized officials as per the University Council resolution can sign contracts and other legal documents
4. Does the Research Office submit the documents to the funder or will I have to do it myself?
   • Legal Services will send the Academic the fully executed agreement which must then be sent to the funder.
5. I want to start work but the contract has not been signed?
   • Work on any project cannot be started until the contract has been signed.
6. How do I open a cost centre for a research project?
   • Once the contract has been signed, the Principal Investigator should fill in an application for a new cost centre through your college Finance Officer.
7. Do I have to include overhead fees?
   • Yes, In terms of the university policy every project classified as a research contract should include indirect cost. The current rate the University levies is a composite figure of 17.5% (15% overheads and 2.5% finance admin fee). Where donor institutions have a policy in place on indirect costs (eg NIH 8%, UNICEF 7% for example, we subscribe to that institutions policy). Also note that contracts soley for bursaries and scholarships are exempt.

Grants and Contracts Related Documents

1. FORM 1: Administration Approval
2. Research Policy VI Grants and Contracts
3. UKZN Position statement on Overhead Recoveries